Join the Team That Builds the Show

WHO WE ARE: We are a national event production company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by the Fortune 500, Non-Profits, Marketing, Advertising, and PR Agencies, political campaigns, and venues.

We take simple but elegant ideas and complex concepts and manifest them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire, and inform people who come together and experience our productions. It is through opportunities to share common activities, whether cultural, recreational, or educational, that connect the participants to each other, exposing them to new concepts, experiences, and venues.

CHIEF OBJECTIVES OF THIS POSITION

The Project Manager’s core responsibilities include all tasks accountable for the successful execution of their project scope. This includes, but is not limited to, participating in client intake calls as a subject matter expert, spearheading communication between internal and external stakeholders, partnering to design and price project proposals, attending site visits, building and managing on-site teams, and maintaining profit & loss reporting by project. Keys to success include maintaining a positive attitude that promotes teamwork within the Company and creates a favorable image of the Company for clients. While the pace of the work is faster than average, quality is never compromised. The Project Manager may work remotely, from the Wizard Studios office, or on client sites, depending on the needs of the day.

We are currently seeking to fill this position on a freelance/contract basis for the fall-winter season, with an opportunity to continue for the right candidate(s).

Reports to: Director of Production - Creative Services

CREATIVES SERVICES PRODUCTION:

• Provide an exemplary experience for our customers, vendors, and all stakeholders.

• Manage a project on behalf of the Company, with an emphasis on clear communication across cross-functional teams, efficiency, and profitability.

• Attend site visits with customers to develop floor plans and finalize build details.

• Maximize the profitability of each project without sacrificing the primary goal of delivering a World-Class customer experience.

• Develop winning Projects that align with the client’s objectives and creative vision.

• Create comprehensive quotes that reflect the outcomes narrative.

• Partner with Members of all departments as Cross-functional Teams to meet and exceed our clients’ expectations.

REPORTING:

• Ensure each project has secured a signed quote or contract, been properly invoiced, and paid per the approved payment terms.

• Ensure all expenses related to each job are accurately reported and correctly reconciled promptly.

• Ensure all builds and deliverables are on time and within budget

• Inform your supervisor of potential problems or opportunities to improve the project.

• Provide communication with fast response times to the client and other stakeholders.

JOB CHARACTERISTICS:

• The Creative Services' Project Manager is held accountable for results across multiple, simultaneous projects.

• Expert-level client-facing "Agency-Style" communication.

• Directive leadership to assure business results are achieved.

• Authoritative, quick decision-making within the defined span of control.

• Based on accepted quality standards, policies, and procedures, it is also important to train others to make correct decisions.

• Delegation of details as necessary, with follow-up on timeliness and quality to ensure quality standards are met.

• Creative problem-solving and innovation across varied areas of scenic, prop, and print fabrication.

• The ability to efficiently prioritize in a deadline-driven industry and fast-paced environment.

• Rapport and relationship building with a strategic focus on achieving results.

JOB QUALIFICATIONS:

• Bachelor’s degree (or equivalent experience)

• 4+ years of relevant experience in event planning and account management.

• Minimum 1 year in scenic, woodwork, metalwork, or prop shop experience.

• Expert-level written and verbal communication skills

• Polished, professional demeanor; projects confidence and enthusiasm for the business

• Proven success in a client-facing capacity

• Demonstrated history of establishing and maintaining effective working relationships across a diverse cross-functional team

• Must be proactive with the ability to work both independently and with multiple teams

• Organized with the ability to prioritize and manage time efficiently with close attention to detail

• Ability to work on strict deadlines and in high-pressure situations

• Preference is given to candidates with a demonstrated knowledge of Scenic Carpentry, Scenic Painting, Printing, and Metalwork, as it relates to the production of elements for an event.

• A working knowledge of:

  • Google Office Suite

  • Asana (bonus) or similar project management software

  • Flex Rental Solutions (bonus)

  • Basic drafting software (SketchUp, Vectorworks, Illustrator, CAD)

We have designed & built our culture around a set of core values. We look for candidates who embody those values and will help bring them to life through their work. As part of the interview process, we share those values with candidates and actively seek out individuals who will thrive in our environment.

OUR VISION: Passion-fueled service consistently delivering meaningful experiences.

OUR PURPOSE: We exist to produce events and create experiences that leave an enduring impression on you and your audience.

OUR BRAND PROMISE: Exceeding expectations to ensure you hire us again.

OUR MISSION: We create authentic events that bring people together, producing moments that matter, leaving a lasting impression.

CORE VALUES:

SERVICE MINDSET – We show up with humility, empathy, and accountability, putting clients, teammates, and vendors first in everything we do.

TEAMWORK – We maximize our collective impact by communicating openly, solving problems collaboratively, and supporting one another, because our best work is done as a team.

ACT! – With urgency and intention, we move quickly, think ahead, and respond with care. Timeliness, preparation, and momentum are how we exceed expectations.

GRIT – With passion and perseverance, we push through challenges, stay resilient under pressure, and deliver when it matters most.

EXCELLENCE – We anticipate expectations, craft unique solutions, and strive to consistently over-deliver on our promises.

*Wizard Studios is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. Please visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

WHO WE ARE: We are a national event production company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by the Fortune 500, Non-Profits, Marketing, Advertising, and PR Agencies, political campaigns, and venues.

We take simple but elegant ideas and complex concepts and manifest them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire, and inform people who come together and experience our productions. It is through opportunities to share common activities, whether cultural, recreational, or educational, that connect the participants to each other, exposing them to new concepts, experiences, and venues.

CHIEF OBJECTIVES OF THIS POSITION

The Print Coordinator is a detail-oriented production professional responsible for managing the full lifecycle of print materials at Wizard Studios — from initial spec and vendor sourcing through delivery and on-site installation. This role serves both the event production and marketing functions, ensuring that all branded, scenic, and collateral print deliverables meet Wizard’s quality standards, are delivered on time, and stay within budget. The Print Coordinator is a critical liaison between internal creative teams, project managers, and external print vendors.

Reports to: Director of Production - Creative Services

KEY RESPONSIBILITIES:

• Manage multiple concurrent print projects across different event timelines and internal deadlines

• Maintain organized file management systems for artwork, proofs, and approvals

• Issue and track print specifications, proof approvals, and change orders with internal stakeholders

• Support post-event recaps with print cost actuals and vendor performance notes for future reference

EVENT PRINT PRODUCTION:

• Manage end-to-end print production for live events including signage, banners, step-and-repeats, directional graphics, scenic prints, and custom fabrication elements

• Translate creative files and design specs into production-ready print orders; confirm bleed, resolution, color profiles (CMYK/PMS), and substrate requirements

• Coordinate with scenic and AV teams to ensure print elements integrate correctly with staging, rigging, and lighting plans

• Maintain event-specific print schedules and flag risks to the Project Manager proactively

• Occasionally oversee on-site delivery, installation coordination, and strike/removal of all print materials

MARKETING & COLLATERAL PRINT:

• Manage production of marketing collateral including sales decks, capabilities brochures, proposals, branded stationery, and promotional materials

• Maintain brand consistency across all printed materials; enforce brand standards in coordination with marketing leadership

• Track inventory of collateral materials and reorder proactively to avoid shortfalls

• Support new business pitches and client presentations with print deliverables as needed

JOB CHARACTERISTICS:

• Excellent attention to detail and written/verbal communication

• High-level client-facing "Agency-Style" communication

• Ability to manage multiple projects simultaneously under tight deadlines

• Strong vendor management and negotiation skills

• The ability to efficiently prioritize in a deadline-driven industry and fast-paced environment.

• Creative problem-solving skills

JOB QUALIFICATIONS:

• Bachelor’s degree (or equivalent experience)

• 2+ years of relevant experience in graphic design, print production, event production, or related role

• Strong working knowledge of large-format print production: substrates, inks, mounting, finishing, and installation

• Proficiency reading and preparing production-ready files (Adobe Creative Suite preferred)

• Expert-level written and verbal communication skills

• Polished, professional demeanor; projects confidence and enthusiasm for the business

• Proven success in a client-facing capacity

• Must be proactive with the ability to work both independently and across multiple teams

• Organized with the ability to prioritize, and manage time efficiently with high attention to detail

• Ability to work on strict deadlines and in high-pressure situations

• Preference is given to candidates with a demonstrated knowledge of Scenic Carpentry as it relates to the production of elements for theater or events.

• A working knowledge of:

  • Google Office Suite

  • Asana (bonus) or similar project management tools

  • Drafting software (SketchUp, Vectorworks, CAD)

We Offer:

• Competitive base salary
• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays
• 401k Plan with employer match
• Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammates and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs

We have designed & built our culture around a set of core values. We look for candidates who embody those values and will help bring them to life through their work. As part of the interview process, we share those values with candidates and actively seek out individuals who will thrive in our environment.

OUR VISION: Passion field service consistently delivering meaningful experiences.

OUR PURPOSE: We exist to produce events and create experiences that leave an enduring impression on you and your audience.

OUR BRAND PROMISE: Exceeding expectations to ensure you hire us again.

OUR MISSION: We create authentic events that bring people together, producing moments that matter, leaving a lasting impression.

CORE VALUES:

SERVICE MINDSET – We show up with humility, empathy, and accountability, putting clients, teammates, and vendors first in everything we do.

TEAMWORK – We maximize our collective impact by communicating openly, solving problems collaboratively, and supporting one another, because our best work is done as a team.

ACT! – With urgency and intention we move quickly, think ahead, and respond with care. Timeliness, preparation, and momentum are how we exceed expectations.

GRIT – With passion and perseverance, we push through challenges, stay resilient under pressure, and deliver when it matters most.

.EXCELLENCE – We anticipate expectations, craft unique solutions, and strive to consistently over-deliver on our promises.

Wizard Studios is an equal-opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

Please visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

General Consideration

Our team is always looking for skilled and talented individuals that share our passion for creating memorable events.

Are you a seasoned Event Project Manager, a skill Scenic/Shop Creative, experienced in Production Operations? We would love to know more about you and what you can contribute to the team!

If you do not see a job posted on our Employment Page which fits your skillset and would like us to have your application on file for general consideration, please complete our apply process here.

This general application will not serve as a substitute for an official job application for a position posted on our employment site. Therefore, please also check back periodically for specific job openings and to submit an official job application for your position of interest if and/or when there is an opening.

By completing this application your profile will be entered into our applicant talent pool for review against both current and future needs. We will contact you if there is a position which matches your background.

Thank you for your interest in us!

WHO WE ARE:

Wizard Studios is a national company whose unique and award-winning special event
visioning, design, and implementation abilities are sought after by Fortune 500, Non-Profits, Marketing,
Advertising & PR Agencies, Political Campaigns, and Venues.

We take simple but elegant ideas and complex concepts and manifest them into highly crafted yet scalable
public and private events. Our firm maintains a lifelong belief in the power of special events as the most
effective means to engage, inspire, and inform people who come together and experience our productions.

CHIEF OBJECTIVES OF THIS POSITION

Our Scenic Fabricator will maintain a positive attitude that promotes teamwork within the Company and a
favorable image of the Company. They will be skilled in their craft, disciplined, possess a high personal
drive, and remain conscientious with details and accuracy for the installation of sets, activations,
vignettes, props, objects of art, and environments that enhance the quality of work for which we are
known. While the pace of the work is faster than average, our quality is never compromised. This
candidate will manage their specialized work efficiently, with confidence, and with competence. The
position requires above-average attention to detail, concern for high-quality work, and a strong
commitment to tasks completed on time.

REPORTING:

Direct Report to: Director of Production - Creative Services

General Reporting: Scenic Shop Manager, Build Leads, and Project Managers

GENERAL RESPONSIBILITIES:

• Work in a fast-paced environment while managing specialized work efficiently, confidently, and competently.
• Maintain high standards for high-quality work.
• Complete work outlined in the created Production Schedules and Fabrication Decks tailored to each unique project.
• Work under the supervision of Build Leads to ensure all builds are true to the design, installed efficiently, and meet safety requirements.

Other Duties:

• In-shop and on-site fabrication, installation, or breakdown work required.
• Specialized skills may include, but are not limited to, carpentry, scenic or mural painting, finishing work, etc.
• Ability to create and contribute to a structured, organized, and efficient workplace environment.
• Accountability for great results in high-pressure situations
• Ability to focus on the big picture and quickly make well-thought-out, well-analyzed decisions.
• Multi-task and remain focused on critical objectives.
• Read and follow directions, blueprints/schematics, and renderings or sketches.
• Candidates must be comfortable working within a collaborative, optimistic, and imaginative team.

JOB QUALIFICATIONS:

• Required 3 + years of experience in scenic, carpentry, electronic assembly, CNC operation, floral design, costume sewing, upholstery, sculpting, or other related fields.
• Proficiency with the use of shop equipment and tools
• Ability to work independently as well as part of a team.
• Strong organizational skills with close attention to detail
• Excellent listener and communicator (verbal and written)
• Ability to prevent and/or minimize material waste.
• Able to lift up to 30 pounds.
• A strong desire to learn and grow with the company.
• Working knowledge of Google Office Suite

We Offer:

• Competitive salary
• Paid Sick Time
• Employee Assistance Program
• Perks Discount Programs

OUR PURPOSE: We exist to produce events and create experiences that leave an enduring impression
on you and your audience.

OUR MISSION: We create authentic events that bring people together, producing moments that
matter, leaving a lasting impression.

OUR BRAND PROMISE: Exceeding clients’ expectations to ensure you hire us again!

CORE VALUES

SERVICE MINDSET - We show up with humility, empathy, and accountability, putting clients, teammates,
and vendors first in everything we do.

TEAMWORK - We maximize our collective impact by communicating openly, solving problems
collaboratively, and supporting one another, because our best work is done as a team.

ACT! With urgency and intention, we move quickly, think ahead, and respond with care. Timeliness,
preparation, and momentum are how we exceed expectations.

GRIT- With passion and perseverance, we push through challenges, stay resilient under pressure, and
deliver when it matters most.

EXCELLENCE - We anticipate expectations, craft unique solutions, and strive to consistently over-deliver
on our promises.

Wizard Studios is an equal-opportunity employer committed to diversity and inclusion in all aspects of
recruiting and employment. All qualified individuals are encouraged to apply and will receive
consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation,
transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status,
marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully
be used as a basis for an employment decision. We require applications to be completed online.

Please visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

***NO RECRUITERS***

At Wizard Studios, we foster a respectful, team-oriented culture rooted in craftsmanship and purpose.to create events and experiences that leave an enduring impression.

We manifest big ideas and complex concepts into highly crafted public and private events.